GFS Operating Flow Diagrams

School-year rollover for every K-12 contract — capture last year's prices, recalculate with new costs, queue HITL approvals.

Substrate-detected anomaly (margin, AR, ops) → triage → propose action → HITL queue.

AR aging buckets → propose dunning, calls, holds, and statements per customer.

Walk every assembly item: verify BOM components, costs, yield, and ingredient lineage.

Segmented mass email/SMS push — preview cohort, draft copy, throttle, log delivery.

New bid amendment lands in inbox → diff against prior version → propose spec/price updates.

Bid awarded → propagate to NS, alert PM/finance, kick off onboarding of any new accounts.

Cost change → recompute bid-line prices → propose updates to NS price levels.

Customer disputes an invoice line — gather evidence, propose credit memo or hold.

Inbound quote request — pull catalog, apply pricing cascade, draft HTML quote.

Operator-initiated draft quote — pick items, pricing tier, terms; HITL approve before send.

5 mailboxes → classify intent → route to the right workflow or shelve as FYI.

Audit item records for completeness (UOMs, costs, allergens, NS parity); push fixes back.

Walk each customer/brand — flag margin slips, propose price moves or vendor renegotiation.

Full lifecycle: spec sheet → BOM → ingredient mapping → NS item record → first PO.

Inbound new account → credit check → NS customer record → tier assignment → kickoff comms.

Vendor add → docs (COI, W9, spec sheets) → NS vendor record → initial cost capture.

Refresh every customer's eligibility against active bids — flag drift, propose corrections.

Trigger conditions (AR, credit, compliance) → propose hold → notify CSM + customer.

Bid line spec doesn't match what we can deliver — note deviation, submit price anyway.

FIFO drawdown for USDA barrel cheddar lots — commit to a customer order, update inventory.

Vendor sends a cost change → diff items → propose downstream price/margin moves.

Visual node-edge render of the SY rollover workflow.

Detect → triage → propose action visual.

AR buckets → dunning + holds visual.

First half of the assembly + BOM audit graph.

Second half of the assembly + BOM audit graph.

Segment → draft → throttle → log visual.

Inbox amendment → diff → propose updates.

Award → NS propagate + comms visual.

First half of the bid-price recompute graph.

Second half of the bid-price recompute graph.

Evidence → credit memo / hold visual.

Inbound quote → cascade → HTML quote visual.

First half of the draft-quote graph.

Second half of the draft-quote graph.

5 mailboxes → classify → route visual.

First half of the item-audit graph.

Second half of the item-audit graph.

Per-customer margin walk visual.

First half of the assembly-item lifecycle graph.

Second half of the assembly-item lifecycle graph.

Onboard → credit → NS visual.

Docs → NS vendor record → cost capture visual.

Quarterly eligibility drift visual.

Trigger → propose hold + comms visual.

Pack/format mismatch → submit + note visual.

FIFO commit + inventory move visual.

Cost diff → downstream price moves visual.

executeWorkflowContract — the one entrypoint that runs every v2 contract end-to-end.

events + drainEvents — append-only CDC + subscriber drain across the platform.

proposed_actions state machine — every AI write parks here before NS push.

Leading-indicator scoring — AR, order cadence, sentiment, margin → risk score.

Post-R524 module map — index.ts split into 12 files, ~41K LOC across them.

Every entry point — email, chat, upload, webhook — routes through one workflow runner.

3,360 knowledge chunks + decision corpus — what AI remembers and how curation works.

3 models parallel + anonymized peer review + chairman synthesis. ~$0.007/query.

Driscoll's journey end-to-end — discovery → first PO → health scoring → growth.

The 4 gates between AI and NetSuite — preview, edit token, queue, drainer.

Where the money actually goes — every CF, AI, and NS dollar attributed.

From NetSuite to a chat answer — every hop, transform, and cache traced.

124+ products → template → PDF · 8 brand themes · D1 spec_items mirror.

Canonical bid example — NYC DOE B5875, intake → submission → award.

Every HITL-approved write lands in NS_PUSH_QUEUE → drainer reconciles to NetSuite.

50 chat tools · 10 roles · role-aware filtering decides which tools any session sees.

Work-order create → release → build → assemble → close · the NS shopfloor state path.

Assembly build mechanics inside NetSuite — BOM consume, finished-goods receipt, costing.

AR, AP, GL, margin reporting, dunning, statements — finance pillar daily flow.

Spec sheets, allergens, USDA child-nutrition labels, K-12 menu validation.

Pricing cascade — vendor cost in, customer prices out · all 6 tiers traced.

B5875 + every K-12 + USDA bid · intake, eligibility, submission, award.

SO intake → pick/pack → ship → invoice · the order-to-cash backbone.

Customer + vendor contacts, segmentation, touchpoint cadence, sentiment.

281 NS reports · the analytical surface every other pillar leans on.

On-hand, lot tracking, location moves — absorbed into order-mgmt pillar.

Carriers, BOLs, freight, lanes — absorbed into order-mgmt pillar.

Assembly builds, BOM, yield, copack — overlaps the assembly-item workflow.

Brown-box, drawdown, dispensing — most of this is now the USDA drawdown workflow.

Email + upload + form → parse → enqueue → route. The front door for inbound work.

Frontend → council → tool calls → auto-context → answer. The full chat stack.

NS → D1 tiered sync · 2/5/60-min bands · 14+ tables live · 311K+ rows mirrored.

proposed_actions → admin review → ns_push_queue → drainer → NS. The write path.

SO → fulfillment → invoice → payment. The full order revenue cycle.

62 D1 tables · 13 migrations · ADRs 000-021 · July 1 anchor · observability live.

Master meta-diagram — vendor cost → bid price → quote price → invoice price.

R474+ coverage audit — find sync gaps, queue backfills, restore parity.

31 cron triggers in 11 bands — sync, drainers, audits, decay, rollups.

Cloudflare Workflow class powering the SY price-rollover lifecycle.

One canvas, every box · the system at maximum altitude.

Layered cake of NS · D1 · Worker · Pages · AI · folder sources.

Workers · D1 · R2 · KV · Queues · Workflows · DOs · Email · Browser · Pages · all in one frame.

Every SaaS we run, every internal service, every integration · the full vendor map.